HOW TO MANAGE AN INDIVIDUAL ARTIST FELLOWSHIP

IAF

TIMELINE FOR INDIVIDUAL ARTIST FELLOWSHIPS

July 1: Grant award letters are mailed to all applicants.  If you do not receive a letter by July 15, call the appropriate program director.
September 30: Deadline for submitting a W-9 Form.  All fellowship recipients must send a W-9 Form to the Commission in order to get a grant contract.  Note: Do not wait until September 30th, send the W-9 Form in well before the deadline.
October 30:             Deadline for sending back both signed contracts, an Invoice and a letter of thanks addressed to the Commission.  You should receive the contracts shortly after you have submitted the W-9 Form.  Again, send the signed contracts, invoice and letter back well before the deadline. When the Commission receives both signed contracts, the invoice, and letter you will have completed your closeout of your fellowship and your funds will be sent to you.

 EXAMINE YOUR FELLOWSHIP AWARD LETTER

Fellowships are announced by an award letter mailed on or around July 1.  This letter contains very important information and instructions on how to manage your fellowship. Make sure to read it thoroughly and carefully. It contains the amount of your fellowship award and important dates and instructions.

 W-9 FORM

Immediately fill out an IRS W-9 Form and return it to Vickie McPherson, Arts Program Administrative Assistant, by fax at 615-741-8559, by email at vickie.mcpherson@tn.gov, or by mail to the Tennessee Arts Commission, 401 Charlotte Ave., Nashville, TN 37243. 

GRANT CONTRACT PACKET, INVOICING FUNDS, AND CLOSEOUT

The Commission will send your Grant Contract Packet. The packet will contain two copies of the Grant Contract and invoice for awarded funds.  Sign both contracts and invoice AND return all copies to the Commission within 30 days. Along with signed contracts and invoice include a letter of thanks to the Commission indicating how you plan to utilize the funds and how you anticipate this award will benefit your career as a professional artist.