Department of Environment & Conservation
Jim Fyke, Commissioner

Plans and Specifications and Addenda Review

Four copies of Plans and Specifications (and any subsequent Addenda thereto) and a Design Report that includes hydraulic calculations, where applicable, must be submitted to the State Revolving Fund Loan Program (SRF Loan Program). The submittal must also include a check for the required fee calculated in accordance with the State’s Plans Review Fee criteria. The SRF Loan Program will coordinate with the Division of Water Supply for their concurrent review of the documents. The documents will be reviewed in accordance with the Tennessee’s Community Public Water Systems Design Criteria and applicable Drinking Water State Revolving Fund (DWSRF) requirements.

In addition, the SRF Loan Program will review the bidding and contract documents in the project manual to ensure that these documents are consistent with the SRF Loan Program -approved plans, specifications, and scope of work. Required bidding information includes general and supplemental conditions, bonding and insurance requirements, Minority Business Enterprise / Women Business Enterprise (MBE/WBE) solicitation information, and DWSRF project sign details. Prior to approval of the Plans and Specifications, the SRF Loan Program will verify that all necessary easements have been acquired and properly documented.

Following the Plans and Specifications or Addenda review, the SRF Loan Program will prepare a comment letter documenting any deficiencies that were observed. These comments will be forwarded to the consulting engineer and copied to the DWSRF loan recipient for timely correction of deficiencies. The SRF Loan Program will approve Plans and Specifications and/or Addenda only when the construction documents contain no deficiencies and when the SRF Loan Program and the Division of Water Supply concur that the documents are ready for approval. The review and approval of Plans and Specifications and and/or Addenda typically require approximately 30 days to complete when no deficiencies exist.