Department of Environment & Conservation
Robert Martineau, Commissioner

Plans and Specifications and Addenda Review

Four copies of Plans and Specifications (and any subsequent Addenda thereto) and a Design Report that includes hydraulic calculations, kinetic equations, and a mass balance, where applicable, must be submitted to the State Revolving Fund Loan Program (SRF Loan Program). The submittal must also include a check for the required fee calculated in accordance with the State´s Plans Review Fee criteria. The SRF Loan Program will coordinate with the appropriate regulatory division (Division of Water Pollution Control for wastewater projects or Division of Water Supply for drinking water projects) for their concurrent review of the documents. The documents will be reviewed in accordance with Tennessee's design criteria (the Tennessee´s Design Criteria for Sewage Works for wastewater projects and the Tennessee´s Community  Public Water Systems Design Criteria for drinking water projects) and applicable State Revolving Fund (SRF) requirements.

In addition, the SRF Loan Program will review the bidding and contract documents in the project manual to ensure that these documents are consistent with the SRF Loan Program-approved plans, specifications, and scope of work. Required bidding information includes general and supplemental conditions, bonding and insurance requirements, Minority Business Enterprise / Women Business Enterprise (MBE/WBE) solicitation information, and SRF project sign details. The SRF Loan Program will also review and approve other SRF-required project submittals (including Sewer Use Ordinances, Performance Standards, and applicable Pre-treatment Ordinances for wastewater projects) and Inter-municipal Agreements, and all other mandatory items that were discussed at the Pre-design and Interim Design Conferences. Prior to approval of the Plans and Specifications, the SRF Loan Program will verify that all necessary easements have been acquired and properly documented.

Following the Plans and Specifications or Addenda review, the SRF Loan Program will prepare a comment letter documenting any deficiencies that were observed. These comments will be forwarded to the consulting engineer and copied to the SRF loan recipient for timely correction of deficiencies. The SRF Loan Program will approve Plans and Specifications and/or Addenda only when the construction documents contain no deficiencies and when the SRF Loan Program and the appropriate regulatory division concur that the documents are ready for approval. The review and approval of Plans and Specifications and and/or Addenda typically require approximately 30 days to complete when no deficiencies exist.