F&A Title VI and Title IX Complaint Form & Documentation

F&A Title VI and Title IX Complaint Form and Departmental Filing Procedures

All individuals have the right to participate in programs and activities operated by the Tennessee Department of Finance and Administration and its subrecipients regardless of race, color, national origin, sex, religion, disability, age, and, if the subrecipient is receiving funding authorized by the Violence Against Women Act of 1994, as amended, sexual orientation and gender identity.

COMPLAINANT INSTRUCTIONS

A complaint alleging discrimination against a division or entity of the Finance and Administration program delivery system may be filed internally with management of the subject division, the Director of Human Resources, the Deputy Commissioner for Operations, or the Commissioner by mail or email.

Mail to:     Title VI Complaints
                    F & A Title VI Coordinator, Human Resources Office
                    312 Rosa L. Parks Avenue, Ste 20
                    Nashville, TN  37243-1102

A complaint may also be filed externally with the Tennessee Human Rights Commission or with the U.S. Department of Justice, Office of Justice Programs, Office for Civil Rights.

Complaints must be filed in writing. Using the F&A COMPLAINT DOCUMENTATION FORMAT form found at this link and any F&A supervisor may assist in the necessary documentation.

Any complaint filed within the Department of Finance and Administration will be remanded to the appropriate F&A Division Executive. The Division Executive has the primary responsibility for investigating complaints and reporting findings to the Commissioner and the Title VI and Title IX Coordinator. All findings of discrimination must be reported to the U.S. Department of Justice, Office of Justice Programs, Office for Civil Rights.

A complainant may appeal a finding made by the F&A Division Executive to the Deputy Commissioner of Operations. This appeal constitutes the second level in the department’s internal complaint process. Additionally, a complainant may appeal a finding made by the Deputy Commissioner of Operations to the Commissioner. An appeal to the Commissioner constitutes the third and last level in the department’s internal complaint system.

Upon an appeal, the Director of Human Resources, the Title VI and Title IX Coordinator, and the F&A General Counsel will assist the Deputy Commissioner of Operations and the Commissioner in reviewing the matter and making determinations. Procedures can include, but are not limited to discussing the complaint with the complainant, the alleged offender, the initial recipient of the complaint, and the F&A authority whose finding is appealed.

According to federal regulations, a complaint to the U.S. Department of Justice, Office of Justice Programs, Office for Civil Rights must be filed no later than 180 calendar days or one year after the alleged discrimination occurred, depending on the allegations. Thus, to accommodate sequential external complaint failing should the complainant wish to file a complaint with the federal authority; the following schedule of time limits must be followed in the filing, appeal, and disposition of a complaint. A subrecipient or client may file a complaint with with the Tennessee Human Rights Commission or with the U.S. Department of Justice, Office of Justice Programs, Office for Civil Rights.

No later than 180 calendar days or one year after the alleged discrimination occurred depending on the allegations — a complainant must file a written complaint within F&A.

No later than 30 calendar days after the written complaint is filed within F&A — the subject Division Executive shall review and investigate the complaint and issue a written determination of findings and, if there is a finding of Title VI or Title IX violation, proposed remedial action (information regarding appeal rights shall also be provided at that time).

No later than 20 calendar days after the Division Executive’s written determination — the complainant may file a written appeal, with the Deputy Commissioner of Operations, of a Division Executive’s findings or proposed remedial action.

No later than 30 calendar days after the appeal is filed with the Deputy Commissioner of Operations - the Deputy Commissioner of Operations shall review and investigate the complaint and issue a written determination regarding the appeal.

No later than 20 calendar days after the Deputy Commissioner of Operation’s written determination — the complainant may file a written appeal, with the Commissioner, of the Deputy Commissioner of Operation’s findings or proposed remedial action.

No later than 30 calendar days after the appeal is filed with the Commissioner — the Commissioner shall review and investigate the complaint and issue a written determination in the matter; and if a complainant remains unsatisfied with the findings or the proposed remedial action, the complainant may still have time to file externally, with the U.S. Department of Justice, Office of Justice Programs, Office for Civil Rights, within the stated time limit of 180 calendar days or one year depending on the allegations.

Throughout the complaint process, it shall be the responsibility of the complainant, the subject Division Executive, and the appellate authority to ensure that the complainant, the F&A General Counsel, the Director of Human Resources, and the Title VI and Title IX Coordinator have copies and a complete record of all documents, proceedings, findings, appeals, and dispositions related to a complaint. The F&A General Counsel, the Director of Human Resources and the Title VI and Title IX Coordinator shall have responsibilities as repositories of such information as well as advisors to departmental authorities regarding complaints.

This Page Last Updated: July 17, 2017 at 9:55 am