Please carefully review the following instructions.  Toward preventing Edison system records from becoming a confusing jumble of entries and attachments, strict compliance is required.

 

EDISON RECORD STATUS RESET REQUEST INSTRUCTIONS

 

(1)     Use the Edison System “amendment” process to submit an Edison Record Status Reset Request.

(2)     Complete an Edison Record Status Reset Request using the model format (complete form fields and replace RED instructional text with the correct information in regular style print of conforming font and color as appropriate).  The model is published at: 
www.intranet.tn.gov/finance/sourcing/doc/request-edison-record.doc.

(3)     Save or scan the request as a PDF file and attach it to the relevant Edison Document Management record (just as a contract amendment would be attached for an actual contract amendment).

(4)     Complete the title field for the attached request exactly as follows (replace DATE with request date): 

DATE EDISON RECORD STATUS RESET REQUEST - NOT AN AMENDMENT

(as in this picture below)



(5)     Insert an Approval Comment on the Edison Approval Routing page exactly as follows (replace DATE with the request date):  

DATE EDISON RECORD STATUS RESET REQUEST - NOT AN AMENDMENT

 (as in this picture below)



(6)     Submit the request for procuring agency and F&A approval routing (as with a contract amendment).

The “amendment” process will document procuring agency and F&A Budget approval to reset the status of an Edison Record (as may be revised), but the Edison Record Status Reset Request approval will NOT effect or constitute an actual contract amendment.

 

The EDISON RECORD STATUS RESET REQUEST MODEL POLICY is published at: www.intranet.tn.gov/finance/sourcing/doc/request-edison-record.doc