How do I get my certificate?

The State Office of Vital Records will be closed Monday, December 5  and reopen Tuesday, December 6. Vital records staff members are available to receive telephone calls and inquiries at 615-741-1763. You may also visit your county health departments for selected same day services. We apologize for any inconvenience.

In Person

Fee Table

Mail

Internet


In person at the Tennessee Office of Vital Records:

Requests for certified copies of certificates are accepted at the Tennessee Office of Vital Records in Nashville.  The request must be made by the person named on the certificate, or a parent, guardian, child or spouse of the named person.  Most requests for certified copies can be handled while you wait.

     Building entrance to Vital Records and parking location
 
Where: When:

Tennessee Vital Records
1st Floor, Andrew Johnson Tower
710 James Robertson Parkway
Nashville, TN  37243

Monday, Wednesday and Friday from 8:00 a.m. to 4:00 p.m.
Tuesday and Thursday from 8:00 a.m. to 6:00 p.m.
Central Time (excluding holidays)

IF PAYING WITH CASH OR CHECK

You have the option to fill out a paper order form and present proper identification at the Customer Service Window.   If you are not a qualified applicant, you will need to support your entitlement to the record requested at the time your application is submitted or have a qualified applicant submit the application.

Order forms are located on the counter to your left as you enter our office.

OR you may use the kiosk.

KIOSK ORDERS AUTOMATICALLY AUTHENTICATE THE IDENTITY OF THE REQUESTOR.   If you do not pass the identity verification process, you will be asked to provide identification documents at the front counter once your order has been transmitted for processing.

For all orders submitted through the kiosk, an additional $4.00 vendor fees applies.  This fee is non-refundable.

CREDIT & DEBIT CARD CUSTOMERS (American Express, Discover, MasterCard and Visa credit/debit cards) – ORDERS SHOULD BE PLACED AT THE KIOSK

Customer Service Window does not accept credit or debit cards payments.

KIOSK AUTOMATICALLY AUTHENTICATES YOUR IDENTITY.   If you do not pass the identity verification process, you will be asked to provide identification documents at the front counter once your order has been transmitted for processing.  If you are not a qualified applicant, you will need to support your entitlement to the record requested at the time your application is submitted or have a qualified applicant submit the application.

For all orders submitted through the kiosk, an additional $4.00 vendor fees applies.  This fee is non-refundable.

Fees:

Per copy at time of request.

Service

1st copy

Each additional copy³

Birth Certificate - Long Form¹ $15.00 $15.00
Birth Certificate - Short Form¹ $15.00 $15.00
Marriage Certificate¹ $15.00 $15.00
Divorce Certificate¹ $15.00 $15.00
Death Certificate¹ $15.00 $15.00
Fee for expediting any certificate or amendment $5.00  
Amending a certificate more than one year after the date of the event² $15.00  
Preparing a new birth certificate (due to adoption, legitimation, or order of parentage) $15.00  
Preparing and filing a report of  adoption for a foreign-born person adopted in Tennessee $15.00  
Preparing and filing a delayed certificate $15.00  
Amending a birth certificate to remove the father’s name based on a rescission of Voluntary Acknowledgment of Paternity $15.00  
Copy of supporting documentation used to file or amend a record (requested with the certificate) $5.00  
Opening a sealed file and providing one copy of the contents $30.00  
Providing verified information on a birth, death, marriage, or divorce (even if the record cannot be found) $15.00  

¹If, after searching three years of records, the requested certificate cannot be located, you will be given a letter certifying that no record was found. The fee for a no record found is the same as for a certified copy.

²There is no fee for amending a record within the first year.

³Must be the same certificate and ordered at the same time.

Parking:

Parking is available directly across Rosa Parks BLVD.

In person at a county health department:
Within Tennessee, most county health departments can issue death certificates for deaths which occurred in that county within the past few years.  In addition, many county health departments issue short form birth certificates for births which occurred anywhere in Tennessee since 1949.  Call the local health department to inquire.


By Mail

What to include:

  1. The completed and signed application for certified copy of certificate of birth, death, marriage or divorce  
  2. One of the following for identification purposes:
    1. a photocopy of a government-issued identification card which includes the signature of the requester
    2. a notarized application for certified copy
    3. the mother’s copy of the birth certificate (issued at the hospital at the time of birth) may be used for identification when obtaining a newborn’s birth certificate.(It must be dated within the last two calendar years.)
    4. if none of these documents are available, see ID requirements for alternatives
  3. A check or money order made payable to Tennessee Vital Records for the appropriate fee.
 

Mail Request To: 
Tennessee Vital Records
1st Floor, Andrew Johnson Tower
710 James Robertson Parkway
Nashville, TN  37243

By Internet

Tennessee Office of Vital Records does not directly accept online orders. However, for your convenience, we have contracted with an independent company to provide you with this service. Additional fees will be collected by the independent company. 
Click here for more information.


Check On The Status of Your Order

To check on your order, please click here to email the Customer Service Unit.  
Please provide details about your order and your preferred method of contact between 8 am and 4:30 pm Monday through Friday.