Reporting Calendar

The State Board's reporting calendar is published below. The reporting calendar outlines the academic, operational, financial, personnel, and student records reports and data authorized charter schools must report each year. Please reach out to the State Board with any questions about items listed in the reporting calendar.

As Needed
  • Operations
  • Financial
  • Due Reporting Item Submit To
    As Needed Disclosure of Personal Interest State Board
    As Needed Bullying, Cyber-Bullying, Discrimination, Harassment, or Hazing Incident Report State Board
    As Needed Students Excluded from School via Policy 6403 - Communicable Diseases State Board
    As Needed Identification of Migrant Students State Board
    As Needed School Bus Accident Report State Board

     

  • Due Reporting Item Submit To
    Annually Surety Bond Form Comptroller of the Treasury; State Board
    As Needed Line-Item Transfer Between Major Budget Categories State Board

     

July
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    July 1 Annual Notice of Service Contracts State Board
    July 5 Emergency Drill Log State Board
    July 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    July 15 Homeless Coordinator and Foster Care Point of Contact Identification Forms State Board
    July 31 Disciplinary Hearing Authority Membership Form State Board
    July 31 Reporting via Uniform Violent Incident Reporting System TDOE
    July 31 Annual Progress Report TDOE - Office of Charter Schools; State Board

     

  • Due Date Reporting Item Submit To
    July 31 Semi-Annual Financial Statements State Board

     

  • Due Date Reporting Item Submit To
    July 1 Benefits Certification State Board
    July 10 TCRS Monthly Reporting TCRS
    July 31 Benefits Enrollment State Board

     

  • Due Date Reporting Item Submit To
    July 1 EasyIEP End of Year Report State Board (through ​EasyIEP)

     

August
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    August 1 Teacher Evaluation Data (optional) TDOE - TEAM
    August 1 Names of Authorized Bus Drivers Department of Safety; State Board
    August 5 Emergency Drill Log State Board
    August 15 Free and Reduced Price Lunch Forms TDOE - Office of School Nutrition
    August 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    August 15 Monthly Average Daily Transportation State Board
    August 31 Civil Rights and Bullying Compliance Report TDOE - Office for Civil Rights

     

  • Due Date Reporting Item Submit To
    August 15 Federal Programs Reimbursement Requests State Board

     

  • Due Date Reporting Item Submit To
    August 10 TCRS Monthly Reporting TCRS

     

  • Due Date Reporting Item Submit To
    August 1 Monthly Student Membership/Attendance Report State Board (through SIS/EIS)
    August 1 Monthly Suspension and Remand Reporting State Board (through SIS/EIS)
September
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    September 1 Parent, Student, and Employee Handbooks, Additional Policies, and Assurances State Board
    September 1 School Safety Plan State Board
    September 1 Identification of ADA and Section 504 Compliance Coordinator State Board
    September 1 School Improvement Plan ePlan
    September 1 Report Testing Schedule for Fall State Tests State Board
    September 5 Emergency Drill Log State Board
    September 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    September 15 Monthly Average Daily Transportation State Board

     

  • Due Date Reporting Item Submit To
    September 15 Federal Programs Reimbursement Requests State Board

     

  • Due Date Reporting Item Submit To
    September 10 TCRS Monthly Reporting TCRS
    September 15 Copy of Personnel List State Board

     

  • Due Date Reporting Item Submit To
    September 1 NELB Student List State Board (through SIS/EIS)
    September 1 Monthly Student Membership/Attendance Report State Board (through SIS/EIS)
    September 1 Monthly Suspension and Remand Reporting State Board (through SIS/EIS)

     

October
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    October 5 Emergency Drill Log State Board
    October 15 Names of Authorized Bus Drivers Department of Safety; State Board
    October 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    October 15 Monthly Average Daily Transportation State Board
    October 25 Prayer Certification Form State Board

     

  • Due Date Reporting Item Submit To
    October 15 Federal Programs Reimbursement Requests State Board

     

  • Due Date Reporting Item Submit To
    October 1 Benefits Certification State Board
    October 10 TCRS Monthly Reporting TCRS
  • Due Date Reporting Item Submit To
    October 1 Monthly Student Membership/Attendance Report State Board (through SIS/EIS)
    October 1 Monthly Suspension and Remand Reporting State Board (through SIS/EIS)

     

November
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    November 5 Emergency Drill Log State Board
    November 15 Verification of Free and Reduced Lunch Forms State Board
    November 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    November 15 Monthly Average Daily Transportation State Board

     

  • Due Date Reporting Item Submit To
    November 15 Federal Programs Reimbursement Requests State Board

     

  • Due Date Reporting Item Submit To
    November 10 TCRS Monthly Reporting TCRS

     

  • Due Date Reporting Item Submit To
    November 1 Monthly Student Membership/Attendance Report State Board (through SIS/EIS)
    November 1 Monthly Suspension and Remand Reporting State Board (through SIS/EIS)
December
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    December 1 Log of Required Trainings State Board
    December 5 Emergency Drill Log State Board
    December 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    December 15 Monthly Average Daily Transportation State Board

     

  • Due Date Reporting Item Submit To
    December 15 Federal Programs Reimbursement Requests State Board
    December 31 Investment of Funds State Board
    December 31 Semi-Annual Financial Statements State Board

     

  • Due Date Reporting Item Submit To
    December 10 TCRS Monthly Reporting TCRS
    December 15 PIRS (and ASR Non-Licensed Personnel) TDOE

     

  • Due Date Reporting Item Submit To
    December 1 Monthly Student Membership/Attendance Report State Board (through SIS/EIS)
    December 1 Monthly Suspension and Remand Reporting State Board (through SIS/EIS)
    December 1 EasyIEP December 1 Report State Board (through EasyIEP)

     

January
  • Academics
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    January 31 Roster of Early Graduates State Board

     

  • Due Date Reporting Item Submit To
    January 5 Emergency Drill Log State Board
    January 15 Names of Authorized Bus Drivers Department of Safety; State Board
    January 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    January 15 Monthly Average Daily Transportation State Board

     

  • Due Date Reporting Item Submit To
    January 15 Federal Programs Reimbursement Requests State Board

     

  • Due Date Reporting Item Submit To
    January 1 Benefits Certification State Board
    January 10 TCRS Monthly Reporting TCRS
    January 15 Copy of Personnel List (Name, License #, Courses Taught) including all FT/PT Employees State Board

     

  • Due Date Reporting Item Submit To
    January 1 Monthly Student Membership/Attendance Report State Board (through SIS/EIS)
    January 1 Monthly Suspension and Remand Reporting State Board (through SIS/EIS)
    January 15 Student Grades - Semester 1 Grades State Board (through SIS/EIS)

     

February
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    February 5 Emergency Drill Log State Board
    February 15 Report Testing Schedule for Fall State Tests State Board
    February 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    February 15 Monthly Average Daily Transportation State Board
    February 15 Transportation Supervisor Identification Form State Board

     

  • Due Date Reporting Item Submit To
    February 15 Federal Programs Reimbursement Requests State Board

     

  • Due Date Reporting Item Submit To
    February 10 TCRS Monthly Reporting TCRS

     

  • Due Date Reporting Item Submit To
    February 1 NELB Student List State Board (through SIS/EIS)
    February 1 Monthly Student Membership/Attendance Report State Board (through SIS/EIS)
    February 1 Monthly Suspension and Remand Reporting State Board (through SIS/EIS)
    February 1 EasyIEP February 1 Report State Board (through EasyIEP)

     

March
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    March 5 Emergency Drill Log State Board
    March 15 Names of Authorized Bus Drivers Department of Safety; State Board
    March 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    March 15 Monthly Average Daily Transportation State Board
    March 31 Verification/Certification of Enrollment Lottery Compliance TDOE - Office of Charter Schools

     

  • Due Date Reporting Item Submit To
    March 15 Federal Programs Reimbursement Requests State Board

     

  • Due Date Reporting Item Submit To
    March 10 TCRS Monthly Reporting TCRS

     

  • Due Date Reporting Item Submit To
    March 1 Monthly Student Membership/Attendance Report State Board (through SIS/EIS)
    March 1 Monthly Suspension and Remand Reporting State Board (through SIS/EIS)

     

April
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    April 5 Emergency Drill Log State Board
    April 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    April 15 Monthly Average Daily Transportation State Board
    April 15 Title I School Planning Team Membership Form State Board
    April 15 Title I Proposed Planning Team Meetings Form State Board
    April 15 Next Year's Calendar State Board

     

  • Due Date Reporting Item Submit To
    April 15 Federal Programs Reimbursement Requests State Board

     

  • Due Date Reporting Item Submit To
    April 1 Benefits Certification State Board
    April 10 TCRS Monthly Reporting TCRS

     

  • Due Date Reporting Item Submit To
    April 1 Monthly Student Membership/Attendance Report State Board (through SIS/EIS)
    April 1 Monthly Suspension and Remand Reporting State Board (through SIS/EIS)

     

May
  • Academics
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    May 15 Project-Based Civics Assessment Compliance Form State Board

     

  • Due Date Reporting Item Submit To
    May 1 Parent Involvement Survey State Board
    May 1 Waiver Requests State Board; TDOE
    May 5 Emergency Drill Log State Board
    May 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    May 15 Monthly Average Daily Transportation State Board

     

  • Due Date Reporting Item Submit To
    May 15 Federal Programs Reimbursement Requests State Board

     

  • Due Date Reporting Item Submit To
    May 10 TCRS Monthly Reporting TCRS

     

  • Due Date Reporting Item Submit To
    May 1 Monthly Student Membership/Attendance Report State Board (through SIS/EIS)
    May 1 Monthly Suspension and Remand Reporting State Board (through SIS/EIS)

     

June
  • Academics
  • Operations
  • Financial
  • Personnel
  • Students Records
  • Due Date Reporting Item Submit To
    June 1 Summer School Preliminary Report State Board
    June 15 US Citizenship and Immigration Assessment Compliance Form State Board
    June 15 Promotions and Retentions State Board
    June 15 Roster of Graduates State Board

     

  • Due Date Reporting Item Submit To
    June 1 Homeless Immunization Report ePlan; State Board
    June 1 Log of Required Trainings State Board
    June 5 Emergency Drill Log State Board
    June 15 School Nutrition Reimbursement Form TDOE - Office of School Nutrition
    June 15 Monthly Average Daily Transportation State Board
    June 30 Zero Tolerance Violations Form State Board
    June 30 Teacher Licensure Advancement Forms TDOE; CORE; State Board
    June 30 School Nutrition Determination TDOE - Office of School Nutrition; State Board
    June 30 PAPE Form (State Required Physical Activity) State Board

     

  • Due Date Reporting Item Submit To
    June 1 Annual Budget State Board
    June 30 Investment of Funds State Board
    June 30 Annual Audit Comptroller of the Treasury; TDOE - Office of Charter Schools; State Board

     

  • Due Date Reporting Item Submit To
    June 1 Year End PIRS (and ASR Non-Licensed Personnel) TDOE
    June 10 TCRS Monthly Reporting TCRS

     

  • Due Date Reporting Item Submit To
    June 1 Monthly Student Membership/Attendance Report State Board (through SIS/EIS)
    June 1 Monthly Suspension and Remand Reporting State Board (through SIS/EIS)
    June 15 Student Grades - Semester 2 and Final Grades State Board (through SIS/EIS)
    June 30 Annual Student Membership/Attendance Report State Board (through SIS/EIS)