Grant Information

 The End of Fiscal Year Form is a form that collects information that allows the State of Tennessee to track and report federal grant funds expended related to audit purposes. Grantees are asked to report the final totals of federal grant funds they have expended in their most current fiscal year. More information concerning the regulations surrounding this requirement can be found in section D.19 of your grant contract(s).

The EOFY form is sent out around the end of a Grantee’s fiscal year. You then have 30 days to complete and submit your EOFY form into Edison. The form should be filled out relating to the total federal grant funds expended by the Grantee in your most recent fiscal year.

If a Grantee can be considered a governmental entity by Tennessee law and you have already completed and submitted a Parent Child Information form to CPO.Grants@tn.gov or your Cognizant State Agency (CSA), then you can disregard the EOFY notification. These Grantees only need to submit the Parent Child Information form once per fiscal year.

Like the IAP form, Grantees have access to the EOFY form through the Supplier Portal. You will need to sign in to your TN Access Account. If you have a TN Access Account with an active email address at the time of form generation, even an old one, the Grantee has to submit the EOFY form through the Supplier Portal. If Grantees do not know their TN Access IDs, you can contact the CPO Systems Management Team with your Edison Supplier ID for assistance. You can email them at bidder.registration@tn.gov or you can call them at 615-741-3333 and select the appropriate option.

If you don’t know your password, you can reset it by either clicking the “forgot password” link on sign in or by calling the Edison Help Desk at 615-741-4357. The reset email will be sent to the email account associated with each TN Access Account. This information can also be provided by the CPO Systems Management Team. Please note, if you do not know your Edison Supplier ID, you will need to contact Supplier Maintenance at Supplier.Maintenance@tn.gov for that information first.

If you no longer have access to the email account associated with your TN Access ID, please create a new access account, then reach out to CPO.Grants@tn.gov to request that the forms be regenerated. You must have a new TN Access Account created before contacting the CPO Grants Team. If you need assistance in creating a TN Access Account, you can follow along with this FAQ under the “Supplier Portal Questions” header.

Once logged on, Grantees can follow along with the attached job aid (EOFY_Job_Aid – Grantee). Please note, due to an Edison update, the “Main Menu” link in the top left corner no longer exists. It was replaced with a NAV Compass Icon in the top right corner. You can click the compass icon, select “Menu,” and follow the same pathing as described in the job aid. You will need to click the “search” button to see your available audit form(s). If you have any questions relating to the information on the audit form, you can contact your CSA.

Your CSA is the TN State Agency that has distributed the most grant funds to you. Their contact information can be found in section D.8 of your grant contract(s).

The form may be inaccessible for multiple reasons. The most common reason is you are using a new TN Access ID, therefore eForms generated before your account’s creation are not available to you. If this is the case, please see the previous answer for further assistance.

Another reason the form is inaccessible is that the form has already been completed and submitted by another person within your entity. We recommend communicating with team members before reaching out to your CSA or CPO if you suspect this is the case.

It may also be the case that the incorrect eForm was selected when navigating the Supplier Portal Menu. Please ensure you’ve clicked the “Grants Form – Add EOFY” option when submitting the EOFY form.

If you believe none of the above reasons are causing the eForm to not appear in your Supplier Portal, please reach out to CPO.Grants@tn.gov for further assistance.

The information reported on the EOFY form includes all federal grant funds expended in your most recent fiscal year. This includes all federal grant funds received through the State of Tennessee as a passthrough entity, all federal grant funds received directly from the federal government, all federal grant funds received through another passthrough entity, and all noncash assistance received through a passthrough entity or directly from the federal government.

You can contact your CSA for assistance in completing the EOFY form. Your CSA  is determined by the amount of grant funding they have distributed to you. If you do not know your CSA, you can contact CPO.Grants@tn.gov for assistance. If you do know who to contact within your CSA, you can find their contact information in section D.8 of your grant contract(s) with that TN State Agency.

The Information for Audit Purposes Form is a form that collects information that allows the State of TN to track and report federal grant funds expended related to audit purposes. This form was previously split into the Notice of Audit Report and Parent Child Information forms. Excluding the State funding, the same information is asked of a Grantee on these forms as they were asked on the previous two forms. Now, a Grantee is able to submit your audit information to a central database instead of to each State agency with which you hold a grant contract(s). More information concerning these regulations can be found in section D.19 of your grant contract(s).

The IAP form is sent out 120 days before a Grantee’s fiscal year end. You have 30 days to complete and submit your IAP form into Edison. The form should be filled out relating to federal grant funds expended by the Grantee during your current FY up to that point. Another form will be sent out at the end of your fiscal year that will encompass the entire time period. 

Grantees have access to the IAP form through the Supplier Portal. You will need to sign in to their TN Access Account. If you have a TN Access Account active at the time of form generation, even an old one, the Grantee has to submit the IAP form through the Supplier Portal. If Grantees do not know their TN Access IDs, you can contact the CPO Systems Management Team for assistance. You can email them at bidder.registration@tn.gov or you can call them at 615-741-3333 and select the appropriate option.

If you don’t know your password, you can reset it by either clicking the “forgot password” link on sign in or by calling the Edison Help Desk at 615-741-4357. The reset email will be sent to the email account associated with each TN Access Account. This information can also be provided by the CPO Systems Management Team. Please note, if you do not know your Edison Supplier ID, you will need to contact Supplier Maintenance at Supplier.Maintenance@tn.gov for that information first.

If you no longer has access to the email account associated with your TN Access ID, please create a new access account, then reach out to CPO.Grants@tn.gov to request that the forms be regenerated. You must have a new TN Access Account created before contacting the CPO Grants Team. If you need assistance in creating a TN Access Account, you can follow along with this FAQ under the “Supplier Portal Questions” header.

Once logged on, Grantees can follow along with the attached job aid (IAP_Job_Aid – Grantee). Please note, due to an Edison update, the “Main Menu” link in the top left corner no longer exists. It was replaced with a NAV Compass Icon in the top right corner. You can click the compass icon, select “Menu,” and follow the same pathing as described in the job aid. You will need to click the “search” button to see your available audit form(s). If you have any questions relating to the information on the audit form, you can contact your Cognizant State Agencies.

Your Cognizant State Agency is the TN State Agency that has distributed the most grant funds to you. Their contact information can be found in section D.8 of your grant contract(s). 

The form may be inaccessible for multiple reasons. The most common reason is you are using a new TN Access ID, therefore eForms generated before your account’s creation are not available to you. If this is the case, please see the previous answer for further assistance.

The IAP Form asks for the federal grant funds expended by a Grantee in your current fiscal year to be reported. This includes all federal grant funds the Grantee has received from the State of Tennessee as a passthrough entity, any federal grant funds received directly from the federal government, any federal grant funds received from other passthrough entities, and any non-cash assistance related to a federal program. This can be directly from the federal government or from a passthrough entity like the State of Tennessee.

The form also requests the Grantee’s parent child information. A “parent” entity is defined on the form as an entity that can include another entity on their financial information. A “child” entity is defined on the form as an entity that can be included on another entity’s financial information. If you do not know whether or not your entity is a parent or child, we recommend you reach out to your legal or financial departments for further clarification as it is based on your internal structure.

You can contact your Cognizant State Agency for assistance in completing the IAP form. Your Cognizant State Agency is determined by the amount of grant funding they have distributed to you. If you do not know your Cognizant State Agency, you can contact CPO.Grants@tn.gov for assistance. If you do know who your Cognizant State Agency is, you can find their contact information in section D.8 of your grant contract(s) with that TN State Agency.